Wholesale invoicing is the process of billing B2B buyers for orders they place on account. These invoices carry custom pricing, net payment terms, and tax details that a standard retail receipt never shows. On Shopify, it covers two things at once: the invoice document a buyer receives, and the payment workflow behind it.
For a store selling both retail and wholesale, invoicing is where you’ll hit most of the friction. This guide explains how wholesale invoicing works on Shopify and where the native setup falls short. Then it covers the best apps to handle it, whether you need branded PDF documents, net terms, or both.
What is wholesale invoicing on Shopify?
Wholesale invoicing on Shopify means generating a compliant invoice for a B2B order and managing how and when that buyer pays. Unlike a retail receipt, a wholesale invoice reflects negotiated prices, purchase order references, tax exemptions, and payment terms agreed in advance.
A complete wholesale invoice usually carries a few things a retail receipt skips:
- Customer specific or volume based pricing
- Net payment terms, such as net 30 or net 60
- Tax or VAT exemption details for registered buyers
- A purchase order number and billing account reference
Think of the invoice as the paper trail for a credit relationship rather than a one-time card payment. That’s the distinction shaping every tool choice below.
Why wholesale invoicing is harder on Shopify
Wholesale invoicing is harder because Shopify was built for retail checkout first, where a buyer pays upfront and gets a receipt. B2B billing breaks that assumption. Buyers expect the reverse. They’ll order now and pay later, on their own prices, with documents their accounting team can process.
The native gaps show up fast. Shopify’s free Order Printer prints a basic invoice, but it doesn’t manage credit limits or apply account level pricing on its own. Shopify’s native B2B adds net terms on company profiles, though non-Plus stores hit a 3-catalog cap that limits how many customer groups you can price separately.
Here’s the result: manual work. Teams re-enter agreed prices, chase payments by email, and reconcile invoices against orders by hand. Every one of those steps is where revenue leaks or a buyer relationship sours.
How wholesale invoicing works on Shopify
Wholesale invoicing on Shopify works in three layers: pricing, payment terms, and the document itself. Most stores solve each layer with a different tool, then connect them so an order flows cleanly into a correct invoice.
| Layer | What it handles | Typical tool |
|---|---|---|
| Pricing | Customer groups, price lists, volume discounts | B2B app or Shopify catalogs |
| Payment terms | Net terms, credit limits, deposits | B2B platform like B2Bridge |
| Document | The branded PDF invoice, quotes, packing slips | PDF invoice app like Vify |
The pricing layer decides what a buyer sees. The payment layer decides when they pay. The document layer turns the finished order into a record both sides can file. Get these working together and invoicing won’t be a bottleneck anymore.
Which apps actually deliver this on Shopify?
Best Shopify apps for wholesale invoicing
The best wholesale invoicing apps split into two camps: B2B platforms that manage terms and pricing, and dedicated document generators that produce the invoice PDF. Most serious wholesale stores run one of each. The five below cover both lanes.
1. B2Bridge for the wholesale invoicing workflow
B2Bridge handles the operational layer of wholesale invoicing: net terms, credit limits, customer specific pricing, and B2B orders that feed clean, accurate invoices.
Best for: Shopify merchants running B2B and retail from one store who need real payment terms and account pricing behind every invoice.
Standout features:
- Unlimited B2B price lists, orders, and customer groups on a flat plan, with no scale penalty
- Net payment terms (15, 30, 60, 90 days) with per-buyer credit limits
- Sales Rep Portal for ordering on behalf of buyers, plus RFQ and quotes
- ERP and CRM sync via API so invoice data never gets keyed twice
- Company accounts for buying teams with multiple contacts
Considerations: B2Bridge manages terms, pricing, and ordering, so pair it with a dedicated PDF invoice app when you want heavily branded documents.
Pricing: 14-day free trial, then Professional $99, Growth $199, and Advanced $299 per month. Net terms, credit limits, company accounts, and RFQ unlock at Growth.
2. Vify Order Printer PDF Invoice for branded documents
Vify Order Printer PDF Invoice creates customizable invoices, packing slips, and quotes, then emails them to buyers automatically.
Best for: merchants who want polished, on-brand wholesale invoices and hands-off delivery without touching code.
Standout features:
- Point and click template customization, no coding required
- Bulk print and download for large order batches
- Automatic invoice emails triggered by order events
- Auto-detect language based on customer location
- Quotes and commercial invoices on higher tiers
Considerations: advanced document types such as commercial invoices and premium templates sit on the paid plans.
Pricing: free plan available, with paid plans at $10.99, $29.99, and $69.99 per month (as of 2026). Rated 4.9 stars across 1,200+ reviews and Built for Shopify.
3. Order Printer Pro for high-volume printing
Order Printer Pro is one of the most widely used PDF invoice apps on Shopify, built for bulk printing and deep template control.
Best for: stores printing large batches of invoices, packing slips, and returns forms every day.
Standout features:
- Invoices, packing slips, returns forms, quotes, and credit notes
- Bulk printing and export in a few clicks
- Automated sending with customizable trigger rules
- Full HTML, CSS, and Liquid template customization
Considerations: code-level customization is powerful, though it can need developer help for complex layouts.
Pricing: free tier available, with paid plans up to around $20 per month for the Growth plan (as of 2026). Backed by 2,000+ five-star reviews.
4. Sufio for tax compliance and e-invoicing
Sufio is the invoicing app for merchants who need tax compliance, VAT validation, and standardized e-invoicing formats.
Best for: brands selling across regions with strict VAT, tax exemption, or B2B validation requirements.
Standout features:
- Automatic invoice generation on every order
- VAT number validation for registered buyers
- Tax exemption handling by customer group
- Premium design templates and standardized e-invoicing formats
Considerations: pricing is tied to invoice volume, so cost climbs as your order count grows.
Pricing: Starter $7 for 15 invoices, Growth $19 for 50, Professional $49 for up to 5,000, and Premium $129 for unlimited, per month (as of 2026).
5. Avada PDF Invoice for wholesale-friendly automation
Avada PDF Invoice pairs automated invoice sending with wholesale and B2B friendly templates at a low entry price.
Best for: smaller merchants who want automated delivery and a dedicated wholesale plan.
Standout features:
- Automatic sending when an order is created
- Customizable invoice and packing slip templates
- Refund and credit document support
- A dedicated wholesale plan for B2B flows
Considerations: invoice sending is automated, but invoice creation itself isn’t fully hands-free.
Pricing: free for the first 50 orders per month, then Pro $15, Ultimate $39, and Wholesale $49 per month (as of 2026).
How to choose the right wholesale invoicing setup
Which setup fits your store? Start from the problem you actually have. If you’re chasing payments and applying the right prices, you need a B2B platform. If you’re mostly producing clean documents, you need an invoice generator. Many stores need both.
| Your main need | Recommended option |
|---|---|
| Net terms, credit limits, custom B2B pricing | B2Bridge |
| Branded PDF invoices with automated email, no code | Vify Order Printer PDF Invoice |
| High-volume bulk printing and code-level templates | Order Printer Pro |
| VAT, tax exemption, and e-invoicing compliance | Sufio |
| Low-cost automated invoicing for a small catalog | Avada PDF Invoice |
Weight scale into the decision too. Say you’ll pass a few hundred B2B orders a month, or price more than three customer groups separately. An unlimited all-in-one platform then saves you from hitting caps as you grow. You can read more in our guide to the best wholesale app for Shopify.
Get wholesale invoicing right with B2Bridge
If your invoicing pain is really about payment terms and custom pricing, B2Bridge covers the layer a document app can’t. It’ll manage the whole B2B ordering and billing workflow inside Shopify, then hand a clean order to whatever PDF generator you prefer.
B2Bridge gives your wholesale operation:
- Unlimited price lists, orders, and customer groups on a flat plan, so growth never triggers a surprise upgrade
- Net payment terms with per-buyer credit limits
- A Sales Rep Portal, RFQ, and quotes for buyer-assisted ordering
- ERP and CRM sync so invoice data stays consistent everywhere
Merchants running both retail and wholesale get one Shopify admin for the whole operation, with each buyer billed on the right prices and terms. That’ll turn invoicing from a manual chore into a repeatable process your team can trust.
Book a Demo to see how B2Bridge fits your wholesale billing.
FAQs about wholesale invoicing on Shopify
Does Shopify have built-in wholesale invoicing?
Shopify’s free Order Printer prints basic invoices, and native B2B adds net terms on company profiles. Custom pricing depth, credit limits, and branded documents usually need a dedicated app.
Can I send net 30 invoices on Shopify?
Yes. A B2B platform like B2Bridge assigns net 15, 30, 60, or 90 day terms and credit limits to verified buyers. A document app such as Vify then generates the matching invoice.
How much do wholesale invoicing apps cost?
Dedicated invoice apps start free or near $7 to $20 per month. A full B2B platform like B2Bridge starts at $99 per month after a 14-day free trial (as of 2026).
Do I need two apps for wholesale invoicing?
Often yes. One app manages terms and pricing, another generates the branded PDF. Some smaller stores run a single document app if they don’t offer net terms yet.
Does wholesale invoicing work on a hybrid B2C and B2B store?
Yes. B2Bridge shows retail pricing to shoppers and gated wholesale pricing to verified buyers from one Shopify admin, so every invoice reflects the correct prices automatically.
As a Product Marketing Executive at B2Bridge, I focus on the Enterprise B2B Ecommerce domain. I leverage my understanding of product and user psychology to deliver customer-centric content that addresses business challenges and fuels growth.
